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External sharing lets you give people outside your organization read access to a specific project or document — without adding them to your workspace. You share by email address or by email domain, and recipients open a private link to view.

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How to share

Prerequisites
  • You’re an admin of the workspace — only admins can grant or revoke external access.
  • The item is a project or a document — both expose a Share button in the header.
Steps
  1. Open the project or document you want to share.
  2. Open the Share dialog and enter either an email address (e.g. jordan@acme.com) or a domain (e.g. acme.com).
  3. Click Share. The recipient can now open the share link and view the item.
Recipients you add by email are notified automatically. For domain shares, copy the link from the share dialog and send it to them yourself.
Only admins can grant or revoke external access. Shared links are not anonymous — every recipient signs in before they can view anything.

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What recipients experience

The first-time experience depends on how you shared:
You shared byFirst-time recipient experience
Email addressThey just sign in — with an emailed code or with Google. No account to create.
Email domainThey create an account the first time. Anyone with an address at that domain can.
Why the difference? When you share with a specific email, we provision that person’s access ahead of time, so they only ever need to sign in. A domain share can’t be provisioned for one person — any address at the domain may use it — so each new recipient creates an account on first use.
Sharing with a specific email gives the smoothest experience. Prefer it when you know exactly who should have access.

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Access level

Each external grant is scoped to the shared item only — it doesn’t give access to your workspace. External shares currently grant Viewer access:

Viewer

Can view the shared item. This is the only access level available for external grants today.

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Managing and revoking access

Open the Share dialog again to see everyone who currently has access. From there you can revoke access or copy a recipient’s share link. Revoking takes effect on the recipient’s next sign-in; an already-open session may persist briefly until it expires.

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Notes

  • Public email providers (e.g. gmail.com, outlook.com) can’t be used as a domain grant — add those people as individual email grants instead.
  • Sharing works for both projects and documents.